ISCA Training Schools in Speech Communication

Information for Proposers

ISCA Training and Education Committee

This document summarises guidelines for submitting a proposal for a training school under the ISCA Training Schools in Speech Communication (ISCA-TSSC) Program.

Proposals should be submitted via the on-line form on the ISCA workshop application portal.  The form asks you to give

1. The proposed title, a description of the technical theme for the training school, and an outline of the topics to be covered,
2. Contact details and the list of organisers,
3. Other Sponsoring/Endorsing Institutions,
4. The date, venue and expected number of participants,
5. The URL of the web site,
6. Archiving Information,
7. Registration Fees (reduced for ISCA members and students),
8. The amount sought from ISCA and an explanation of how it will be used. For a regular sponsorship proposal, organizers will use the ISCA Training Schools logo in their website and an ISCA contribution of up to 5000€ can be included in the budget. This ISCA contribution is expected to support the invitation of lecturers (travel expenses and daily allowance, but not lecture fees) In addition, students may apply for ISCA grants to attend the training schools using the online application form on the ISCA grant portal.

 

The following guidelines should be of help to organisers:

• Does the venue, have all the facilities required to host the event
• Are you able to list the proposed lecturers and their qualifications, including information about which lecturers are confirmed (pending approval of the proposal), and which are yet to be confirmed.?
• Can you use ISCA Distinguished Lecturers or Fellows as keynote speakers? If so, they  will serve also as observers for the good practice of the ISCA Training School. If this is not possible ISCA will assign an observer.
• What will be the contribution of the training school to the students who attend, and to ISCA at large? What special activities or initiatives will the organizers develop as part of the event to help enhance awareness of ISCA? (i.e., promote ISCA membership and ISCA supported conferences and workshops, produce and provide material for the ISCA Video Archive, etc.)
• How will you assess the success of the school?  Good practice recommendations for implementing the ISCA training schools are expected to be provided as feedback to the ISCA Board.
• The suggestion duration of a workshop is five day
• Work out a budget breakdown that shows estimated revenues (from registrations and sponsorship contributions), as well as costs. When preparing the budget, proposers are advised to not plan on having business class travel (use economy class) for speakers unless it can be supported directly from external (non ISCA) funds. ISCA funds cannot be used for business class travel neither for lecture fees.
• The provided budget should also address the following points:
• The proposed budget should include a 15% contingency to reduce the possibility of a deficit. The organizers will be responsible for covering any losses; ISCA will not assume such liability.
• What do the organizers plan to do with their share of any budget surplus, should one exist? Please note that under the regular sponsorship, ISCA plans to split pro rata any surplus with the organizers, proportional to the ISCA contribution
• How will you handle the final financial documents related to the School:  who will have the authority to sign the final financial document? The signed final financial document should be send to the ISCA Board. ISCA Board reserves the right to request additional documents for financial verification.
• Can you provide low cost living arrangements for students? What will it cost? Approximately how many students can be accommodated?
• Will the event provide lunches (if so it needs to be in the budget) or will there be low cost lunch facilities available? The envisioned lunch facilities and their estimated cost to students should be described.